Volunteers

Volunteer Eligibility

In order to be eligible to volunteer, you MUST be able to attend at least 3 FULL consecutive days of the congress. The availability required will be Sunday 30 August - Tuesday 1 September and/or Wednesday 2 September - Friday 4 September. We will schedule your voluntary time around any submitted abstract presentations, if you submit an abstract to the conference and are selected.

In return for your time, we are able to offer free registration to the congress, as well as lunch on your volunteering days. 

You will need to provide a mobile telephone number and have access to WhatsApp, as this will be the main form of communication during the congress, and are happy to wear a "Here to help" high visable jacket while volunteering.

Applicants will be required to have all necessary visas or access rights to the UK in place by 20 February 2026. This is so that we are able to schedule our volunteers time and avoid last minute changes. 

Please note: Volunteers must make and pay for their own travel and accommodation arrangements. Evening meals are not included. 

 

 

Volunteer Tasks

Tasks may include (but are not limited to): 

• Guiding attendees around the venue
• Counting attendees into sessions
• Staffing the helpdesk and information points
• Providing administrative support and liaising between different teams
• Helping change posters during the Poster Session change over 
• Helping during set up and keeping areas tidy
• And, most importantly, being a friendly, welcoming face to the IMC21 attendees! 

Application Process

Please click the link at the top of this page to submit an application. 
Applications will close Friday 12 December 2025.

Selected applicants will be notified by Friday 19 December 2025. Those selected applicants will then be asked to attend a short virtual interview in the week commencing Monday 26 January 2026 (other dates also available). 

This interview enables us to get to know the volunteers prior to IMC21, and help us to assign volunteers to roles that they are most comfortable with. 

If you have any questions about the application process or would like more information about being a volunteer at IMC21, please email Jess Cole.